dknight212 wrote:So the question is do we want to do this via the forum or a document (wiki or google doc)?
What are the views?
I would tend to go for a forum.
It's not quite as "editable" as a document, because it would depend on the original poster or a moderator to keep the OP updated with a summary of the current status. However in terms of history it's ideal simply because each post for any changes is visible there in a timeline.
I think a document might be too "freeform". By doing it in a forum, we are somewhat restricted in terms of what we can do, but I think those restrictions help more than hinder. With a document, any earlier information can be changed or deleted - with a forum, the posts stay there to show the history.
Forum also gets my vote simply because it's something we're all familiar with using. However, I'm not voting against
using something like Google Docs. It's simply something I'm completely unfamiliar with. If you guys with more experience of collaborative documents think it's the way to go I would be willing to try.
Just to clarify my thoughts on my original suggestion, the main
purpose of this is so that an editor who makes alterations to the map because of roadworks can record what he has done and why. The information is then available to other editors who want to know why a change has been made. If the original editor "goes under a bus" or misses recent changes, someone else can step in and make further alterations, but record them in the same place - but I would expect the original editor to be keeping on top of the situation.
I also want to say that I now think that placing a UR on the livemap with a link to the forum topic is essential
. There have been many discussions about better ways to leave notes on the map, but this one is available and it works. Any editor looking at the map will see the UR and will have an instant link to the information available for the changes they are seeing.